Special Education Sample Letter #2:
ARD (IEP) Meetings:
Did you know that you can convene an ARD (IEP) committee meeting more than once in a year? Your child’s ARD (IEP) meetings can take place for a variety of reasons, and as a committee member, you have the right to request a review meeting for ARD (IEP).
Reasons to Request a Review ARD (IEP):
- Your child is not making progress on one or more of their IEP goals or has regressed;
- Your child has mastered one or more of their IEP goals;
- Your child recently received a new diagnosis or private assessment that needs to be shared with the committee;
- You feel your child needs more services or additional services in order to make progress;
- Your child does not have goals in all areas of need;
- The school calls you frequently to pick your child up early or to inform you of behaviors;
- Assessments need to be updated due to any of the above;
- There has been a major life change with your child such as an illness, injury, or surgery.
This request needs to be in writing as it triggers a timeline for the school to follow in Texas. You can send it via e-mail or print it and bring it to your child’s school. Once the school has received your written request for an ARD (IEP) meeting they have 5 school days to either:
- Schedule the ARD meeting at a mutually convenient time; or
- Provide written notice explaining why they refuse to convene an ARD meeting.
Items to Include:
- Your child’s name, grade, and date of birth;
- That you are requesting an ARD meeting to discuss changes in your child’s IEP;
- State your reasons for requesting the meeting but don’t go into details. Save those for the meeting;
- If you would like a related service provider or district specialist to attend request that they be invited; and
- Provide two to three dates and times that you are available to meet.
- Start gathering your evidence (data, progress reports, notes from the teacher, assessments, etc.) to support your concerns and/or what you are requesting;
- Make sure your Parent Notebook is up-to-date;
- Start preparing your Parent Agenda for the ARD meeting; and
- If time allows request a Pre-ARD meeting with your child’s teacher or special education case manager to work on goals.
In my next post, we will discuss writing a letter requesting a copy of your child’s school records.
If you require help in writing a letter or desire an additional perspective to review one you have already written, do not hesitate to contact me.
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